Professional Conference Organizing and Event Management

Ping has the experience and resources to organize and manage a wide range of meetings from large international congresses to small seminars.

  • Full PCO Services – concept development, sales, marketing, online registration/payment, sponsor procurement, programme development, publication and abstract management, housing bureau, social activities
  • Exhibition Management / Trade Shows – design, construction, on-site management, communication material
  • Congress or Standalone Symposium Management – concept, multimedia support, staging, marketing collaterals, sponsorship procurement
  • Public Educational Festivals and Forums
  • Audience Response System (http://console-online.com/)  
     

For Conference: What We DO

Before the Conference:

  • Speaker Engagement and Liaison
  • Sponsorship Procurement
  • Conference Programme Co-ordination
  • Delegate Registration
  • Website Design & Layout
  • Prints collaterals - Banners, backdrop Design & Production
  • Abstract & Programme book
  • Proceedings
  • Exhibition booth design
  • Announcements and poster design
  • Marketing activities/ collaterals
  • Venue Sourcing & Co-ordination

During the Conference:

  • Opening Ceremony
  • Faculty Social Event
  • Interactive Response System
  • Translation (Simultaneous Interpretation)
  • Professional Photography
  • Video Recording
  • Holding Slides
  • On-site registration support
  • Namebadge & Lanyard
  • AV Setup and support
  • Exhibition booth set up
  • Faculty Presentation / Slide Review
  • Rehearsals
  • Gala / Conference Dinner
  • Logistics Supplies
  • Set-up/ dismantle (Eg. stage backdrop, photo wall etc)

After the Conference:

  • Post conference report
  • Debrief
  • Feedback/ Survey compilation
  • Video editing
  • Production of videos (multiple formats)
  • Website updates
  • Follow-up of thank you letters, necessary logistics closing
  • Finance settlement
  • Auditing